AI Operations & Productivity Mastery
The Total Efficiency System
Automate operations end-to-end, SOPs, project tracking, documentation, meeting systems, and dashboards that run themselves, and win back one day per week.
Who it is for: Operations managers, executive assistants, team leads, and office managers who keep the business running and want AI leverage.
Created by
ZLearning Faculty
Instructor
ZLearning Faculty
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one-time · ≈ $3.13 per course day
- All 15 days, fully interactive
- Copy-paste prompt vaults in every day
- Auto-saved workbooks + download kits (PDF, Word)
- Knowledge quests with instant feedback
- Official certificate of completion
Secure checkout via Stripe · instant access · no subscription
Digital product, non-refundable once delivered, unless the course differs from this page. Refund policy
- Duration
- 15 days
- Learn
- 120 min/day
- Total time
- 30 hours
- Price
- $47 one-time
- Level
- All levels · No coding required
- Access
- Lifetime + certificate
Start free. Upgrade when you are convinced.
Try the complete first day with any account, then decide. No card, no trial timer, no pressure.
Free Introduction
The complete Day 1 experience, the same lesson paying students get, in your portal.
- Full Day 1, every section, interactive
- Real prompt vault + hands-on mission
- Workbook + knowledge quest with instant feedback
- Progress saved in your own portal
- Signup only, no payment details
Instant portal access after signup
Full Course
Every day of the 15-day journey, plus your official certificate.
- All 15 days, fully interactive
- Copy-paste prompt vaults in every day
- Auto-saved workbooks + download kits (PDF, Word)
- Official certificate of completion
- Lifetime access, one-time payment
Secure Stripe checkout · one-time · lifetime access
What You Will Learn
Concrete, job-ready outcomes, hover (or tap) any point to see exactly where and how it is practiced inside the course.
- Audit your week with the T.R.A.P. Audit and find 10+ automatable hours
Days 1-2, Five Lanes Map & the T.R.A.P. Audit
Sort every task into Intake, Coordination, Execution, Documentation, Reporting, then run the four-pass scan (Time-drains, Repetition, Automatable, Painful) that converts your gut feelings into a ranked backlog with Payoff Scores.
ChatGPTClaude - Write any SOP in under an hour with the SOP-in-an-Hour Builder
Day 4, SOP-in-an-Hour Builder
Record once, narrate your judgment, and the Record→Transcribe→Structure→Refine→Publish loop turns any process into a Trigger-Inputs-Steps-Exceptions-Owner document, exceptions included, blank pages banned.
Otter.aiClaude - Automate recurring workflows with no-code recipes (Zapier, Make, Gmail rules)
Day 5, Recipe Card Automations
Design every build as Trigger→Ingredients→Cook→Serve before opening a builder, then ship it in Zapier or Make with the Three-Filter Test and error-notification paths that survive contact with reality.
ZapierMake.com - Run meetings that end with AI-written minutes, owners and deadlines
Day 6, Meeting Rhythm & A.A.C. Minutes
Sort every recurring meeting into Daily Pulse, Weekly Sync, or Monthly Review, and end each one with AI-written minutes where no action ships without an Action, an Assignee, and a Completion date.
Otter.aiChatGPT - Build a living ops dashboard that updates itself
Days 7+11, Three-Board System & the 4-Lens Dashboard
A Now/Next/Blocked tracker wired to your automations and minutes, feeding a nine-metric dashboard, Throughput, Quality, Time, Cost, with thresholds and a Friday narrative that writes itself.
TrelloChatGPT - Tame inboxes, files and knowledge with AI organization systems
Days 3+8, 4D Sweep & the 3S Knowledge Hub
Delete-Delegate-Draft-by-AI-Decide empties the inbox to decisions-only; Store-Structure-Surface turns your SOPs, minutes, and vendor records into a second brain that answers questions with citations.
Google Workspace AINotion AI - Draft policies, checklists and handover docs on demand
Days 9-12, Policy Ladder, Spend Radar & Continuity
One-page policies with working checklists, a 90/60/30 renewal-alert ladder with variance scans, and the Role Map plus Shadow Run that close your bus factor before the vacation tests it.
ClaudeNotion AI - Ship a personal productivity operating system that compounds weekly
Days 13-15, The Operating Loop & the 90-Day Plan
Capture→Triage→Batch→Close runs the day in 40 minutes of overhead, the Weekly Review runs the week, and the capstone measures your before-and-after against Day 1 in hours per week.
ChatGPTClaude
Inside the Course
The engine behind every single day, hover (or tap) any card to see exactly what is included.
15 Days × 120 Min
A complete guided journey, one focused session a day, fully interactive, zero fluff.
Copy-Paste Prompt Vault
A professional prompt vault in every day, copy, paste, get results. Prompts become your assets.
Fully Engaging Workbooks
Interactive in-app workbooks with auto-save, plus fillable PDF, Word and printable versions.
Real-World Missions
Every exercise uses your actual job context, not toy examples. Practice while you learn.
Progress That Shows Everything
A living dashboard tracks every section, quiz and workbook field, and flags what is missing.
Certificate of Completion
Finish the journey and graduate with an official ZLearning certificate for your resume and LinkedIn.
Day-by-Day: Key Highlights
Exactly what happens on each day of your 15-day journey, hover (or tap) any day to see the full detail. Each day blends interactive lessons, a prompt vault, hands-on missions on your real work, a workbook and a knowledge quest, days unlock in sequence.
Map Your Operational Week
Day 1 · 120 min · 8 sections
- Map the five lanes
- Baseline your week
Hover or tap for details
Map Your Operational Week
- Map the five lanes, Understand the Five Lanes Map, Intake, Coordination, Execution, Documentation, Reporting, and how every task in your week belongs to exactly one lane.
- Baseline your week, Run an operational time audit that exposes how many hours are lost to coordination ping-pong, status chasing, and work about work.
- Meet your AI stack, Tour the eight tools this program trains on, ChatGPT, Claude, Zapier, Make.com, Notion AI, Otter.ai, Google Workspace AI, and Trello, and what each one runs best.
- Bank a quick win, Use your first copy-paste prompt today, the Five Lanes Auditor, and walk away with a written baseline memo you can show your manager.
The T.R.A.P. Audit: Find Hidden Hours
Day 2 · 120 min · 8 sections
- Run the four passes
- Score the payoff
Hover or tap for details
The T.R.A.P. Audit: Find Hidden Hours
- Run the four passes, Apply Time-drains, Repetition, Automatable, and Painful scans to every candidate task from yesterday's audit.
- Score the payoff, Compute each task's Payoff Score, Frequency × Minutes × Frustration, and turn a gut-feeling list into a ranked backlog.
- Spot the traps, Learn the three disqualifiers that remove a task from the backlog no matter how attractive its score looks.
- Lock your top three, Commit to the three highest-payoff tasks and pre-write the success measure for each, your contract with the next 13 days.
Quick Wins: AI for Email & Files
Day 3 · 120 min · 8 sections
- Install the 4D Sweep
- Deploy AI drafting
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Quick Wins: AI for Email & Files
- Install the 4D Sweep, Process your inbox with Delete, Delegate, Draft-by-AI, Decide, four passes that turn 200 unread messages into a decision list.
- Deploy AI drafting, Use Google Workspace AI and ChatGPT to draft responses for your three most common email patterns, and review them in seconds, not minutes.
- Build the 3-Level File Tree, Restructure your drive into Area / Project / Artifact with a naming law that makes every file findable by search alone.
- Wire the maintenance rules, Set the three filters and one scheduled sweep that keep tomorrow's inbox from recreating today's mess.
SOP-in-an-Hour: Document Anything
Day 4 · 120 min · 8 sections
- Master the builder
- Apply the TISEO skeleton
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SOP-in-an-Hour: Document Anything
- Master the builder, Run the five steps, Record, Transcribe, Structure, Refine, Publish, and produce a working SOP in under 60 minutes.
- Apply the TISEO skeleton, Structure every procedure with Trigger, Inputs, Steps, Exceptions, Owner, the five parts that separate runnable SOPs from shelf documents.
- Capture the exceptions, Document the three failure modes every real process has, the 'what if it doesn't work' section most SOPs omit entirely.
- Publish to the hub, Save your SOP where the rest of this course can use it, Day 8's knowledge base and Day 12's handover docs build directly on today's output.
No-Code Automation Recipes
Day 5 · 120 min · 8 sections
- Master the Recipe Card
- Ship your first automation
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No-Code Automation Recipes
- Master the Recipe Card, Design any automation as Trigger → Ingredients → Cook → Serve before touching a builder, the design pass that prevents half-built Zaps.
- Ship your first automation, Build and test a real automation in Zapier or Make.com against your Day 2 backlog's top target.
- Apply the Three-Filter Test, Filter every candidate through Volume, Variance, and Verifiability, the three V's that predict whether an automation will survive.
- Install the safety net, Add the error-notification step and manual checkpoint that separate professional automations from hopeful ones.
Meeting Systems: Minutes & Owners
Day 6 · 120 min · 8 sections
- Sort the rhythm
- Deploy AI minutes
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Meeting Systems: Minutes & Owners
- Sort the rhythm, Classify every recurring meeting into Daily Pulse, Weekly Sync, or Monthly Review, and kill the ones that fit no type.
- Deploy AI minutes, Record with Otter.ai and produce structured minutes, decisions, actions, assignees, deadlines, in under five minutes post-meeting.
- Master A.A.C., Format every action item with Action, Assignee, Completion, the three fields that make follow-up automatic and excuses impossible.
- Reclaim the calendar, Cut recurring meeting load by consolidating status into async updates, the pre-read pattern that shortens every remaining meeting.
Project Tracking That Updates Itself
Day 7 · 120 min · 8 sections
- Build the three boards
- Wire the auto-updates
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Project Tracking That Updates Itself
- Build the three boards, Restructure tracking into Now, Next, Blocked, the three states that answer the only status question that matters.
- Wire the auto-updates, Connect automations and A.A.C. minutes to the board so cards move and appear without manual entry.
- See the blocked discipline, Make Blocked a first-class state with a reason and an unblock date, the column that ends silent slippage.
- Install the weekly digest, Generate an AI-written board digest every Friday that becomes the backbone of your status report, automatically.
Knowledge Base: Your Team's Second Brain
Day 8 · 120 min · 8 sections
- Master the 3S architecture
- Build the hub
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Knowledge Base: Your Team's Second Brain
- Master the 3S architecture, Store every artifact once, Structure it by type with required properties, Surface it through search and AI questions.
- Build the hub, Create the five core databases, SOPs, Minutes, Decisions, Vendors, Incidents, linked so relations do the cross-referencing.
- Deploy AI retrieval, Use Notion AI to answer questions from your own documents, 'what did we decide about the cleaning contract?', with sources.
- Wire the pipelines, Connect Day 5 automations and Day 6 minutes so new knowledge files itself, no manual filing, ever.
Policies & Checklists on Demand
Day 9 · 120 min · 8 sections
- Master the four rungs
- Draft with AI
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Policies & Checklists on Demand
- Master the four rungs, Structure every policy as Scenario → Standard → Safeguard → Sign-off, problem, rule, enforcement, ownership.
- Draft with AI, Generate policy first drafts and their operating checklists from a problem description, then apply the human refinement pass.
- Build the checklist companion, Convert any policy into a checklist your team runs daily, because a policy nobody can operationalize is a wish.
- Publish to the hub, File policies in your knowledge hub with owners, review dates, and linked SOPs, the compliance layer of your second brain.
Vendor, Budget & Spend Trackers
Day 10 · 120 min · 8 sections
- Build the contract calendar
- Wire the renewal alerts
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Vendor, Budget & Spend Trackers
- Build the contract calendar, Consolidate every vendor contract, renewal date, and notice period into the vendor database you built on Day 8.
- Wire the renewal alerts, Automate the 90/60/30-day alert ladder so no renewal arrives as a surprise, or as an auto-renew you meant to negotiate.
- Install variance flags, Run the monthly AI variance scan that reads actuals vs. budget and names the three lines that need a conversation.
- Prepare the negotiation file, Auto-compile spend history, alternatives, and usage notes before every renewal conversation, walk in prepared, every time.
The Ops Dashboard Stack
Day 11 · 120 min · 8 sections
- Master the four lenses
- Wire the data
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The Ops Dashboard Stack
- Master the four lenses, Throughput, Quality, Time, Cost, the four dimensions every operations question reduces to, each with two or three metrics.
- Wire the data, Connect each metric to the system that already produces it, no new data entry, ever.
- Set the thresholds, Give every metric a green/amber/red band, a dashboard without thresholds is a screensaver.
- Write the narrative layer, Pair the weekly AI summary with the numbers, five lines that turn a dashboard into a decision document.
Handover & Continuity Documents
Day 12 · 120 min · 8 sections
- Draw the Role Map
- Build the Doc Trail
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Handover & Continuity Documents
- Draw the Role Map, Map every recurring process to its primary, backup, and the knowledge the backup lacks, the honest version.
- Build the Doc Trail, Link every process to its SOP, checklist, policy, and system location, one trail per process, no orphan knowledge.
- Run the Shadow, Have the backup execute one full week with you present but silent, the only handover test that counts.
- Package the continuity kit, Assemble the one-page handover document that a deputy, or successor, could run from Monday morning.
Personal Productivity Operating System
Day 13 · 120 min · 8 sections
- Install the Loop
- Master the triage ten
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Personal Productivity Operating System
- Install the Loop, Run Capture → Triage → Batch → Close as a single daily rhythm, the OS on which every other system executes.
- Master the triage ten, Process every capture in ten minutes using the 4D Sweep skills from Day 3, inbox, board, and capture list in one pass.
- Batch the week, Group your recurring work into themed blocks, vendor hour, finance hour, people hour, so context-switching stops taxing you.
- Close clean, End every day with the two-minute close: board current, tomorrow's top three chosen, inbox at decisions-only.
Team Rollout: Make It Stick
Day 14 · 120 min · 8 sections
- Master the ladder
- Write the rollout plan
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Team Rollout: Make It Stick
- Master the ladder, Run every rollout through Watch → Do → Coach → Own, the four rungs that convert demonstrations into ownership.
- Write the rollout plan, Sequence your systems across four weeks, which system first, for whom, with what success measure, and stop planning there.
- Handle the resistance, Name the three resistance patterns, the Skeptic, the Silently Overwhelmed, the Shadow Process, and the counter-move for each.
- Measure the stick, Define adoption metrics per system, usage is not adoption; execution and self-sufficiency are.
Capstone: Your Automated Operations Hub
Day 15 · 120 min · 8 sections
- Assemble the hub
- Measure the delta
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Capstone: Your Automated Operations Hub
- Assemble the hub, Connect all eleven systems into one operating hub, board, hub, radar, dashboard, rhythm, loop, with every wire verified.
- Measure the delta, Re-run the Day 1 audit and compute your before-and-after in hours per week, the number you will report, defend, and compound.
- Write the 90-day plan, Commit the next quarter: the backlog targets still unbuilt, the rollout rungs to complete, and the review rhythm that keeps it all alive.
- Defend it out loud, Present the hub to your director, the five-minute version, and bank the protected time that funds the next quarter of compounding.
Frequently Asked Questions
Tools you will master
ZLearning Faculty
ZLearning faculty, every journey is built on real corporate workflows: reports, pipelines, decks and decisions, not theory.
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Secure checkout via Stripe · lifetime access · Digital product, non-refundable once delivered unless the course differs from this page · Refund policy